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Contracts Process Analyst; Arcadia, CA

up to $45,000

posted Aug 14, 2015, 6:46 PM by Eva Chiu


Reports to:  Sr. Manager of Contracts & Pricing Administration

FLSA Hourly Non Exempt



This position is responsible for contract analyst activities managing company-wide sales agreements, procurement agreements, pricing agreements, and distribution agreements. The Contracts Process Analyst ensures timely review and renewal of contracts and agreements in accordance with the company policies and objectives. The Contracts Process Analyst is responsible for coordinating the development of proposals, negotiations, and presentations of contracts and agreements. The Contracts Process Analyst position is responsible for maintaining department metrics logs and contract analytics. The Contracts Process Analyst completes all aspects of record keeping and tracking of membership designation. This position is responsible for the accuracy and timely updates of GPO membership files and records to ensure administration and compliance of Company contracts. The Contract Process Analyst plays a critical role in the Company’s Quality System Requirements and must have an overall understanding of theQuality Policy Manual QS-001.



-       Coordinating and managing customer RFP submission processes in collaboration with sales, marketing, finance, and regulatory departments. Reviewing solicitations and preparing responses for proposals, bids, and contract modifications.

-       Process, prepare, and issue announcement for signed and executed agreements.


-       Maintain and effectively communicate contract schedule and terms to the department, sales force, and telesales group. Maintain schedule to track contract renewal and expiration dates. Maintain contract files and department information on the Company Team website.

-       Collaborating with senior management to develop effective contracts to meet business needs.

-       Prepare a variety of clear and concise written materials such as correspondences, reports, notices, announcements, and others as required.

-       Compile statistical data to establish price structure and strategies and contract product scope including analytics, metrics, charts, and other reporting tools.

-       Coordinate and act as liaison for day-to-day GPO membership and LOC queries and requests.  

-       Gather, verify, research, and process GPO Membership Updates, GPO Membership Affiliation Forms, and GPO Membership LOCs in an accurate and timely manner.

-       Maintain new requests and requested changes in GPO membership in Manage 2000, Excel spreadsheets, and other applicable electronic files.

-       Generate and maintain necessary spreadsheets and databases to track GPO and LOC membership updates including metrics reports and pivot tables and charts as required by the department or as determined by the Sr. Manager of Contracts and Pricing Administration.

-       Notify the distributors/dealers, data mining & reporting service provider, District Managers, and all other concerns of new and changes in GPO affiliations and level of participation.

-       Provide clerical support in contract and pricing administration in the verification of GPO affiliations and level of participation.

-       Maintain all GPO membership electronic and hardcopy files and records.


Additional responsibilities include support in the following: 

-       Support day-to-day pricing, sales tracings, contract fees queries and requests. 

-       Validate sales, generate reports and distribute sales tracings and contract fees for prompt and accurate disbursement. 

-       Adhere to administrative fee schedule to assure compliance with the contract terms of GPO, IDN, national, regional, and individual agreements.

-       Research and reconcile pricing discrepancies.

-       All other duties as necessary to assist the Sr. Manager of Contracts & Pricing Administration to meet department goals. 

-       It is the responsibility of all U.S. based employees to read and understand the Quality Policy documents that pertain to their specific position. All U.S. employees of Company must read and understand the following four policy documents, regardless of their position, within the Company:

Ø  QS001 – Quality Manual

Ø  QS005 – Good Documentation Practices

Ø  QS007 – Document Management

Ø  QS010 – Quality and Regulatory Records


-       Bachelor’s degree in Business Administration or Finance preferred

-       Minimum 3 years work related experience in pricing administration or financial and business analyses preferably in the Healthcare Industry

-       Proficient in Microsoft Office applications:  Excel, Access, Word, PowerPoint, and Outlook with strong skills in spreadsheets design and analysis

-       Excellent analytical and statistical data skills

-       Must be detail oriented with excellent verbal & written communication skills   

-       Excellent negotiation, organization, time management, and multitasking skills

-       Must take initiative and have the ability to interact well with all levels of personnel.

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